Procurement Action & Workload Management (PAWM) - Overview

Procurement Action & Workload Management (PAWM) is a cloud-based application that helps contracting agencies and offices capture procurement actions and activities, and manages the workload for the agency, the office, and the individuals during the entire Acquisition lifecycle: process of planning, pre-award, post-award, award, contract administration, and closeout. PAWM is designed to manage procurement actions and workload for multiple contracting offices under executive departments and/or agencies within the federal government.

Dashboards and Reports: PAWM provides visibility, via dashboards and reports, to agency top management; Directors, Division/Department Chiefs, Contracting Officer (KO), Contracting Specialist (CS), Procurement Analysts, Small Business Specialists, Customers and Funding Offices. Management can monitor, assign, and effectively manage the workload and tasks to achieve the timelines of acquisition process. Management can monitor and track small business goal achievements. Management can monitor and track personnel required for each acquisition phase.

Planned Action Management: An agency can start a procurement activity by capturing planned actions, e.g., forecasts, 1-To-N list either by manually entering data or bulk import of data or by configuring system integration with external systems. Agency transition or move to a procurement action from a planned action after approval by authorized personnel./li>

Procurement Action Management: An agency can start a procurement activity by capturing procurement actions, e.g., pre-award, post-award action either by manually entering data or bulk import of data or by configuring system integration with external systems; or transitioning from a planned action or from post-award contract modification action. On completion of mandatory milestones and tasks, an agency can create an award approval request. Upon approval, award information is recorded and contract placed under administration. A procurement action can be migrated from one contracting office to another, enabling offices to manage and distribute workload across offices.

Award: For a procurement action PAWM allows awarding office and assigned personnel to capture contract and award details for the base contract and subsequent contract modification initiated from while contract is under administration. All base contracts awarded are automatically assigned for contract administration.

Contract Administration: The Awarding office can administer a contract post-award for the entire period of performance from the Base Period to all Option Periods. Contract modification can be initiated for each period of performance (PoP) which creates procurement actions. A contract under administration can be migrated from one contracting office to another, enabling offices to manage and distribute workload across offices. During this phase an office can terminate a contract and the contract transition for Closeout action.

Closeout Action Management: PAWM automatically assigns milestones for a closeout action based on the administering office’s pre-configured milestones for closeout action. Once all the milestones are completed the contract is closed and archived.

Real-Time Tracking of Set-Aside Goals for Contracting Offices: PAWM enables contracting offices to set aside goals for their office. As planned actions and procurement actions are added or modified, PAWM tracks the total planned award value for the office, the planned set-aside award value, and the percentage of planned set-aside awards compared to the total planned awards. As awards are captured, PAWM also tracks the total awards for the office, the total set-aside awards, and the percentage of actual set-aside awards against the total awards for the office. PAWM provides Set-Aside Goals dashboards that allow contracting offices to track their set-aside goals in real-time against their planned goals.

Streamlining Milestones and Personnel Planning for Contracting Offices: PAWM enables contracting offices to set milestones and procurement administrative lead time (PALT) for each milestone during the procurement phases of planned actions, procurement actions (both pre-award and post-award), periods of performance for contracts under administration, and closeout actions. Using the PALT, PAWM automatically calculates the personnel required by department as actions move from planning to procurement (pre-award and post-award), contract administration, and closeout. PAWM provides a real-time dashboard to track the personnel required to manage these actions throughout the fiscal year and helps in advanced planning for the current and subsequent fiscal years.

Efficiently Managing Funds and Purchase Requests in Contracting Offices: PAWM enables offices to capture Purchase Requests (PRs), funded amounts, discretionary budget authority, and periods of availability as they are received by the contracting office. It tracks their use during planning, pre-award, and post-award procurement actions, and upon contract award. This system tracks obligated funds and helps contracting offices manage and refund unused funds according to the period of availability of the PR.